What Is Hosted QuickBooks and Why Do You Need It?
If you are a business owner struggling to make ends meet, then it is highly likely that QuickBooks hosting can resolve your issues.
We already understand that QuickBooks software is one of the best tools for managing the accounting and finances of the organization. Its significance can be gauged by the count of QuickBooks users in the US alone, a number which stands at 29 million.
When the efficiency of this software is coupled with the hosted solution, you can receive advanced benefits such as security, user-friendly access, multi-user access, scalable data storage, hardware compliance, etc.
In this article, we will discuss hosted QuickBooks and why small businesses should use this solution for their accounting needs.
Understanding The Concept of Hosted QuickBooks
QuickBooks hosting is nothing but installing the QuickBooks Desktop version to the cloud. However, this cloud server, on which you host your QuickBooks software, is managed and pre-owned by a vendor or third-party. Through this service provider, users can receive their licensed copy of the software that is residing on the remote server of the provider. It is also possible to lease this license to host QuickBooks on the cloud for online access.
You can host any version of your QuickBooks license to the cloud such as Premier, Pro, Enterprise, Accountant, or POS. This offers flexibility to the business in terms of usage.
Once you have installed your QuickBooks to the hosted server, you can receive every benefit offered by the cloud computing server — from anytime access to secure data storage.
Note: It is important to understand that QuickBooks Online is not as same as the QuickBooks hosted software. It is a varied version designed for cloud access. So, it has distinct plans and you can easily purchase this version at a flat rate.
How QuickBooks Hosting Works?
Before exploring why you need QuickBooks hosting for enhanced working, let’s see how this hosting actually works. Follow the steps below:
· The hosting provider creates an authorized copy or version of your purchased QuickBooks on the cloud server.
· The client or the business gets access to this server with the help of the internet and particular setup.
1. The server is secure for access. This means that businesses need to verify and authenticate themselves before accessing data.
2. When the server and the user’s device makes a connection, the network uses RDP or Remote Desktop Protocol.
3. This software can be accessed by the client from any device or operating system.
· The highlights, user-interface, and features of the hosted QuickBooks are exactly identical to the QuickBooks Desktop version.
· Every approved user or client receives the latest copy of the changes and saved data.
Why You Need QuickBooks Hosting?
The hosted QuickBooks solution is perfectly designed for complicated multiple user usage or single user usage. Through its external and customized application integrations, hosting services are able to fulfill the user needs and unique requirements.
Here’s why you need hosted QuickBooks:
1. Multi-User Access
The hosted QuickBooks comes with the benefit of multi-user access. More than one user can access the data and files on the server at one point in time.
For instance, both the CPA and an employee are viewing, working on, or collaborating through company files, and that too in real-time.
2. Dedicated Server
When you work through a dedicated server, it influences the performance of the organization positively. With hosted QuickBooks, users can reliably work and improve their performance via seamless integration with other business applications.
Additionally, the configuration of the server cluster helps in managing the redundancy of data.
3. Service Agreement Choice
Here, you can select a risk-free plan, month-to-month plan, or customize your plan. Multiple vendors even provide plans with zero cancellation fees. This gives you a chance to purchase a service agreement of your choice at a lower cost.
4. Scalable Data Storage
As your business grows, so does your data. With each passing year, and even month, your business is collecting more and more data from users. Managing this data is not possible if you don’t have scalable storage options.
Fortunately, in QuickBooks hosting, you have an option to scale your storage as per your needs.
5. Multi-Version Support
You can work on various versions of QuickBooks through the hosted software. Whether your employees are comfortable working on QuickBooks Pro or Enterprise, they have an option to do so with the hosted software.
6. Hardware Compatibility
QuickBooks Desktop versions require the stakeholders and employees of the business to access data from one location. However, not every employee can work from the office, some need to work on the go. For these employees, QuickBooks hosting allows remote access through PCs, iPhones, Macs, and Android phones.
7. Safe Access
It is obvious that the safety of QuickBooks data is the topmost priority for the organization. The QuickBooks hosting provider ensures the safety of data with multi-factor authentication and proper access controls.
8. Dynamic Updates
Multiple processes are dynamic when it comes to QuickBooks. This is why even upgrades and various improvement changes in the software are automatically updated in the product. In fact, the software also keeps adding new features, which reflect in your hosted QuickBooks for improved financial management.
9. Robust Integration
One of the amazing features of QuickBooks hosting is being able to integrate with existing systems and external applications. For flawless working, smooth workflows, and increased performance, you can integrate your QuickBooks with various other applications.
10. Automated Backup
Many hosting providers allow automatic backups to reduce the hassle of the client. This secures your data and consistently improves the working of your QuickBooks software. In fact, your data stays safe even when there’s a glitch in the server.
Conclusion
By utilizing a hosted version of your QuickBooks, you can receive optimum benefits and a feature-rich environment. From allowing multiple users to access the environment to receiving dynamic updates in the data storage, your team can work with maximum potential through QuickBooks hosting.
